Zoom Rooms makes it easy to run or join video meetings with the tap of a button, and now with ScreenCloud’s Zoom Rooms integration, you can show digital signage content on your Zoom Rooms screens when they are not in use for a video meeting.
In this guide, we will walk you through how to set up ScreenCloud’s Zoom Rooms integration using both your Zoom and ScreenCloud accounts.
Table of Contents:
If you are already using Zoom Rooms, we have good news for you, getting Zoom Rooms with ScreenCloud is really easy. Skip ahead to Section III and follow the steps from there.
Please note, ScreenCloud's Zoom Rooms integration is designed to be used with the new Studio version of ScreenCloud (available since December 2019). Using ScreenCloud's Zoom Rooms integration with the older Signage version of ScreenCloud will result in a less stable experience
You can follow along with the below video as you set up your Zoom Rooms integration.
Please note that the above video may have an older interface of the Zoom Rooms menu. Please see the images below for the current version.
Section I: How to Set Up Zoom Rooms
When using Zoom Rooms, you will need 2 sets of hardware.
Firstly, you will need hardware for your meeting room including a TV, a macOS or Windows PC and a webcam with an embedded microphone or an additional microphone. You could also use an all-in-one macOS or Windows PC which has the computer, screen, webcam, and microphone altogether.
Secondly, you will need a tablet for the Zoom Rooms controller app, which could be an iOS, Android or Windows tablet. Note that this tablet device running the Zoom Rooms controller app can be set up as either a ‘Room Controller’ if you only want to control your room, or a ‘Scheduling Display’ to have full control over scheduling options as well. Note that the ‘Scheduling Display’ feature is only available on the iOS and Android version of the Zoom Rooms controller app though, and not available on the Windows version of the app. For more information click here.
For more information on how to set up your Zoom Rooms account, follow this official documentation provided by Zoom here. For a more simplified tutorial follow the steps below.
1. Equipment Needed to Set Up Zoom Rooms
1.1.1. As stated earlier, you will need a TV, a macOS or Windows PC and a webcam with an embedded microphone or an additional microphone.
If you are using a mac setup, you will need a macOS device with a screen, camera and microphone built-in like an iMac, or a standalone macOS device like a Mac Mini with camera and microphone added (note that your macOS device will need to be running OS X Yosemite 10.10.X or higher).
If you are using a Windows setup, you will need a Windows device with a screen, camera and microphone built-in like an all-in-one PC, or a standalone Windows device like an Intel NUC with camera and microphone added (note that your Windows device will need to be running Windows 10, preferably the most up to date version).
1.1.2. You will also need an iOS, Android or Windows tablet for Zoom’s Controller app, used for starting and stopping meetings.
1.1.3. You will also need a Zoom Rooms license.
2. Getting a Zoom Rooms License
1.2.2. Make sure your account is an administrator account in order to complete the following steps.
Section II: How to Create a Zoom Room
2.1. After purchasing a Zoom Rooms license or getting set up with your 30-day trial, log in to your Zoom Rooms account using this link, https://zoom.us/signin.
2.2. First, you’ll want to set up a room. In the left sidebar, select 'Room Management’ section then select ‘Zoom Rooms’.
2.3. Next select ‘Add Room’ to create your room.
2.4. Give your room a name, and make sure your room’s type is set to 'Zoom Room (for shared spaces)'. You can also select a location for your room. Then select ‘Finish’.
Section III: How to Set Up your Zoom Rooms Account with the ScreenCloud Integration
3.1. Go back to the 'Rooms Management' > 'Zoom Rooms' section in your Zoom Rooms account (to get there, follow this link - https://zoom.us/location), select ‘Edit’ next to the name of the room you want to use with ScreenCloud.
3.2. Select the ‘Digital Signage’ tab.
3.3. Click either of the ‘Add Content’ buttons.
3.4. Select the ‘URL’ option and paste in the link for ScreenCloud’s browser player here - https://player.screen.cloud/browser/index.html - then select ‘Add URL’ and then select ‘Add 1 item’.
Please note: ScreenCloud's Zoom Rooms integration uses ScreenCloud's browser player and not an app that you would have to install via an app store like other platforms.
3.5. To apply the ideal settings you need to set up the ScreenCloud browser player with Zoom Rooms, please:
- Set the duration of the URL you just added to 23:59:59
- Set the minutes number for 'Display Period' under 'Start displaying content ▢ min after a meeting ends' to 0 (note that you may want to set it higher than this, as if you have a scheduled meeting and go over time it will stop the meeting, so you may want to set this to ‘10 minutes‘ to allow for scheduled meetings to go a bit over time if necessary).
- Also set minutes number for 'Stop displaying content ▢ min before a meeting is scheduled to begin' to 0.
- Scroll down and enable the ‘Digital Signage’ option.
- And finally, click ‘Save’.
3.6. Your setup should now appear similar to the below:
Please note: The code that will display in the browser (such as the one above) is not the ScreenCloud code that you will want to pair with. The final code from the Zoom Rooms app on your macOS or Windows computer is the correct pairing code to connect to, which is mentioned in the next section.
Section IV: How to Set up Zoom Rooms with ScreenCloud
Next up, you’ll want to install the Zoom Rooms app on your macOS or Windows device as well as your iOS, Android or Windows tablet.
4.1. First, download and install the Zoom Rooms app onto the macOS or Windows device that you are using for your meeting room setup.
- For a macOS, device click the ‘Mac’ download link at the bottom of the page here.
- For a Windows, device click the ‘Windows’ download link at the bottom of the page here.
4.2. Next, get out your iOS, Android or Windows tablet and download the Zoom Rooms controller app from the app store using the links on Zoom’s Download Center page located under the ‘Controllers for Zoom Rooms’ section.
- For an iOS device click the ‘Download in App Store’ button under the ‘Controllers for Zoom Rooms’ section here.
- For an Android device click the ‘Download in Google Play’ button under the ‘Controllers for Zoom Rooms’ section here.
- For a Windows, device click the ‘Download in Microsoft’ button under the ‘Controllers for Zoom Rooms’ section here.
Next, sign in to your Zoom Rooms account on both your macOS or Windows device as well as your iOS, Android or Windows tablet and select the correct Zoom Room to use by doing the following.
Please note: If at any time you are asked for your ‘Room Passcode’ to sign out or exit the app, know that the passcode will be 00000 unless you changed it in your Zoom account in Room Management > Zoom Rooms and then in the edit section of the correct room in the ‘Rooms Profile’ tab under ‘Room Passcode’.
4.3. Open the Zoom Rooms app on your macOS or Windows device and click the ‘Sign In’ link located in the top left corner to sign in to your Zoom Rooms account. On the next page sign in with your Zoom account using your email and password or use the ‘Sign In with Google’ link to sign in with the Google account that is connected to your Zoom account.
Please note: Signing in with your Zoom Rooms account is better than using the 6-digit code you see when you open the Zoom Rooms app, so make sure to follow the steps above.
4.4. Next, open the Zoom Rooms controller app on your iOS, Android or Windows tablet and click the ‘Sign In’ link located in the top left corner to sign in to your Zoom Rooms account. On the next page sign in with your Zoom account using your email and password or use the ‘Sign In with Google’ link to sign in with the Google account that is connected to your Zoom account.
You will then be asked to select which room you want to use. Select the room you set up to use with ScreenCloud earlier.
Next, when asked ‘What do you want to use this device for?’ select ‘Room Controller’ if you only want to control your room and ‘Scheduling Display’ to have full control over scheduling options as well.
4.5. ScreenCloud’s Zoom Rooms integration should start up automatically and act as a screensaver when your Zoom Room Conference is not in active use. For more information, see How Do I Add (Set Up) or Delete a Screen in ScreenCloud?.
Section V: How to Add Content to your Screens
1. Find the Pairing Code
5.1.1. After following the steps above, the ScreenCloud Zoom Rooms integration will load automatically on your Zoom Rooms screen when it is not in use for a video meeting. The first time the ScreenCloud Zoom Rooms integration loads (this may take up to 30-60 seconds), you will see a 6 character pairing code (like the one pictured below) that you will use to add your screen in your ScreenCloud account.
2. Add screens
The next step is to add a screen to your account using the pairing code on your screen.
5.2.1. Login to your ScreenCloud account at https://studio.screencloud.com/
5.2.1. Click on 'Screens' in the left-hand navigation.
5.2.2. Next, select the 'Add Screen' button located in the top right corner.
5.2.3. Enter the pairing code that you see on your Zoom Rooms screen while, along with a name for your screen. You can also choose to add the screen to a group at this point if you want.
5.2.4. You'll see your new screen turn up in the list of screens:
3. Upload your Content and add apps.
After adding your screen, get started using it with ScreenCloud.
i) Upload local content
5.3.1. Locate the Media Library located on the left sidebar, once you're inside click the ‘Upload' button in the top right corner:
You can upload files from your computer, or connect with Facebook, Dropbox, Google Drive, Flickr, or any number of other services.
5.3.2. After you upload your content, it may be helpful to give the content a human-friendly name, so you can easily find the content you need. To change the name on content, simply click on the name, and enter the new name.
ii) Add apps
ScreenCloud offers diverse options for 70+ apps you can use, from social media, business integrations, communication, and more.
5.3.3. You can browse through our apps by visiting https://signage.screen.cloud/app-store, navigating to any app from our store, and clicking on 'Add This App' to set it up for digital signage.
Most apps come included with an app guide or video which walks you through step-by-step how to set it up. You can also create custom themes to brand many apps, learn more about our "App Theme Editor" by clicking here.
For more information on how to create playlists and schedules, follow this guide here.
Section VI: Supported Devices, Apps and Content
We Recommend the Following Devices:
Mac Mini Late 2018
Mac Mini Late 2014
Mac Mini Late 2012
iMac (Retina 5K, 27-inch, 2019)
iMac (Retina 4K, 21.5-inch, 2019)
iMac (Retina 5K, 27-inch, 2017)
iMac (Retina 4K, 21.5-inch, 2017)
iMac (21.5-inch, 2017)
iMac (Retina 5K, 27-inch, Late 2015)
iMac (Retina 4K, 21.5-inch, Late 2015)
iMac (21.5-inch, Late 2015)
iMac (Retina 5K, 27-inch, Mid 2015)
iMac (Retina 5K, 27-inch, Late 2014)
iMac (21.5-inch, Mid 2014)
iMac (27-inch, Late 2013)
iMac (21.5-inch, Late 2013)
iMac (27-inch, Late 2012)
iMac (21.5-inch, Late 2012)
Intel NUC 7 Celeron
Intel NUC 8 Core i3
Intel NUC 8 Core i5
Intel NUC 8 Core i7
Azulle Inspire Celeron
Azulle Inspire Core i3
Azulle Inspire Core i5
Azulle Inspire Core i7
See also Zoom’s Suggested Hardware for Zoom Rooms article here.
If you have any additional questions on how to set up your Zoom Rooms integration with ScreenCloud or any other questions or feedback about ScreenCloud, feel free to reach out to our support team at email@example.com or give us a call at our toll-free support line at +18885575335.